How to schedule courses on Zoom

There are two methods to scheduling courses on Zoom. The first method is through your web browser, and the second method is through your Zoom app.

Method 1: How to schedule courses on your web browser

1. Go to this link to sign in: Zoom Sign In
   1. If you not sure how to sign in to your Mailman lecture account, please use this link: How to sign-in to your Mailman Lecture Account.
2. Once you are signed in, click on the "Meetings" tab located on the left hand side.
   
   
3. Then Click on the "Schedule a New Meeting" button.
   
   
4. For "Topic" fill in the name of the course.
   
5. Fill in the Date and Time of the course, as well as the duration.
   
   
6. Make sure you enable "Recurring Meeting"
   
   
   1. Once you enable "Recurring Meeting" you are presented with "Recurrence", "Repeat every", and "End Date"
   2. Set Recurrence to "No Fixed Time".
   
7. Meeting ID should always be set to "Generate Automatically". To prevent Zoom bombing, we will not be using "Personal Meeting ID ###-###-###"
   
   
8. For Video, we recommend having it "Off" at the start of the class until the faculty is ready to turn on their camera.
   
   
9. For Audio, we recommend "Both" in case there are internet issues, faculty and students can dial in.
   
   
10. For Meeting options, by default you should always enable "Enable join before host"! That way faculty and students can join the call without having to sign-in to the Mailman Lecture account to start the class.
    
    
    
    1. For "Mute participants upon entry", this is an optional feature. I tend to have this enabled, to let students have discussions prior to the start of the lecture.
       
    2. By default "Only authenticated users can join" is already enabled in settings, so you can leave it disabled.
       
    3. For "Breakout Room pre-assign", please have this disabled, since we are scheduling the courses for faculty, we cannot pre-assign students into groups.
       
    4. For "Record the meeting automatically on the local computer", please have this disabled. We would like the faculty to be able to record their lecture when they are ready, we will not have to crop out the beginning of each class.
       
11. For "Alternative Host", this is an optional feature you may use. You can list the faculty as an alternative host, the faculty is required to be signed in to their Columbia Zoom account in order to be recognized as the host. If not they will need to enter the host key.
    
12. When you are ready, click on the "Save" button!
    

Course Links and Passcode

1. Click on "Copy Invitation" located next to the invite link.
   
2. Please save the Zoom link, Meeting ID, Passcode, and the Dial-in number.
   

Method 2: How to schedule courses on your Zoom app

1. For "Topic" fill in the name of the course.
   
2. Enable "Recurring meeting", with this enabled you do not need to select a Date, Time, and Duration of the course. With the way we schedule courses, we made sure there is no overlapping.
   
3. Meeting ID should always be set to "Generate Automatically". To prevent Zoom bombing, we will not be using "Personal Meeting ID ###-###-###"
   
4. Under Security, you should always have "Passcode" enabled, and "Waiting room" disabled. Having a passcode will help prevent Zoom bombing, and having waiting room disabled will allow the feature "Join Before Host" activated.
   
5. For Video, we recommend having it "Off" at the start of the class until the faculty is ready to turn on their camera.
   
6. For Audio, we recommend "Both" in case there are internet issues, faculty and students can dial in.
   
7. For Calendar, I would set it to "Other Calendar", or else it will prompt your Outlook Calendar and details of the course will be saved there.
   
8. Click on "Advanced Options"
   1. For Advanced Options, by default you should always enable "Enable join before host"! That way faculty and students can join the call without having to sign-in to the Mailman Lecture account to start the class.
      
   2. For "Mute participants upon entry", this is an optional feature. I tend to have this enabled, to let students have discussions prior to the start of the lecture.
      
   3. By default "Only authenticated users can join" is already enabled in settings, so you can leave it disabled.
      
   4. For "Automatically record the meeting on the local computer", please have this disabled. We would like the faculty to be able to record their lecture when they are ready, we will not have to crop out the beginning of each class.
      
   5. For "Alternative Host", this is an optional feature you may use. You can list the faculty as an alternative host, the faculty is required to be signed in to their Columbia Zoom account in order to be recognized as the host. If not they will need to enter the host key.
      
9. For "Interpretation", I would leave this disabled because a faculty will have to assign another person to translate the course.
   
10. Then click "Save" and you should be all set!
    

Course Links and Passcode

1. Click on "Copy Invitation" located next to the invite link.
   
2. Please save the Zoom link, Meeting ID, Passcode, and the Dial-in number.