...
The purpose of this document is to provide the manual steps required within the Slate+Advising Academics instance whenever a new term is imminent. Over time, this list of tasks should decrease as more processes are automated.
...
Each of the sections below must be completed for each new term. The timing for this should coincide with the open enrollment date for the term.
Add New
...
Teaching Term Prompt
- Go to Database > Prompts
- Click advisingteaching_term
- Click the "New Prompt" link.
- For Folder, select "AdvisingTeaching."
- For Value, enter the season and year (e.g. "Fall 2024").
- For Export Value, enter a 5 digit code where the first for digits are the year and the fifth digit is the term number where Spring = 1, Summer = 2, and Fall = 3 (e.g. Fall 2024 → 20243).
- Click the "Save" button.
Update SIS Import Configuration
- Remap Student Core Faculty Teaching Records
- Go to Database > Source Formats
- Click Faculty Teaching
- Click the "Remap" button.
- Click the "Prompt Value Mappings" link.
- Click the "Term_ID" link.
- In the "Destination Value" textbox next to the newly added term, enter the season and year (e.g. "Spring 2024").
- Click the "Retroactive Refresh" link.
- Click the textbox to select all in each of the two tables.
- Click the "Retroactive Refresh" button.
- Remap Course Enrollments
- Go to Database > Source Formats
- Click Course Enrollments
- Click the "Remap" button.
- Click the "Prompt Value Mappings" link.
- Click the "Term Identifier" link.
- In the "Destination Value" textbox next to the newly added term, enter the season and year (e.g. "Spring 2024").
- Click the "Retroactive Refresh" link.
- Click the textbox to select all in each of the two tables.
- Click the "Retroactive Refresh" button.
...