Orientation Process
- Jeana Caporelli
IEOR Orientation is one of our largest events for our MS Students. It has the most moving pieces.
The structure is typically as follows:
We have a large kickoff meeting for all our incoming students, followed by 3 - 4 lunches at neighborhood restaurants within walking distance.
VENDORS (2023)
| Category | Vendor | Contact | Contact Information | Booking Method | Payment Method | Contract / Invoice Example | Additional Notes |
|---|---|---|---|---|---|---|---|
| Kickoff Venue | Miller Theater (Columbia) | Garrett Rollins | Chartstring | (Backup - Taylor Riccio tr2431@columbia.edu) | |||
| MSOR Lunch | Serafina (105) | Kelsey Trites | Invoice | 2023 | (Jeana made an error this year - didn't req drink tix from Serafina and had to add on the week of) | ||
| MSBA Lunch | Harlem Tavern | Wally Waheed | Invoice | ||||
| MSFE Lunch | Mel's Burger Bar | Closed | Invoice | Hopefully, someone great moves into that space. | |||
| MSE Lunch | Amity Hall | Laurine Corcoran | laurine@amityhalluptown.com | Invoice | |||
| Swag | North Jersey Promos / Graphically Speaking | Howard Post | PO / Invoice | ||||
| Breakfast | Strokos | Nick Pantelatos | Invoice | ||||
| Balloons | Balloon Kings | Gene | Order through site | Card + Concur Reimbursement | |||
| Photos | Tim Lee & Lydia Lee | Tim Lee | Invoice | 2023 | We rotate photographers for this event based on preference and availability. |
A note on date:
This event is typically held the day before SEAS Welcome Day, usually the second-to-last Thursday in August (8/24-25 ish)
Staffing:
Kickoff is typically an "all-hands" event. All staff are required to participate.
Event staffing usually lines up as follows:
- Check-in tables (2 staff at each, 1 student ambassador)
- 1 Staff and 1 Ambassador on line control
- 1 Staff and 1 Intern/Ambassador on Swag table
- 2 Ambassadors as ushers
Order of Operations:
| December | |||
| Secure date for Miller Theater | |||
| April/May/Summer | |||
| Send inquiries out for lunches | |||
| Order lanyards | |||
Assist ASA Team with planning Orientation Programming, including the following:
| |||
| August | |||
| Update restaurants with program numbers | |||
| Send out a form to faculty updating them on the day's programming and inviting them to program lunches | |||
| Begin working on staffing documentation and a logistical run of show for the day | |||
| Make swag bags |
Run of Show (Ops) Example:
Staffing Sheet Example: